THE MARINE MAMMAL COMMISSION COMPENDIUM
MULTILATERAL / MARINE SCIENCE AND EXPLORATION
Volume(s) 1-3; pages 2582-2598
Convention on the International Hydrographic Organisation, Monaco, 1967
Done at Monaco 3 May 1967
Entered into force 22 September 1970
Primary source citation: 21 UST 1857, TIAS 6933
C O N V E N T I O N on the International Hydrographic Organisation
The Governments Parties to this Convention,
CONSIDERING that the International Hydrographic Bureau was established in June 1921 to contribute to making navigation easier and safer throughout the world by improving nautical charts and documents;
DESIRING to pursue on an intergovernmental basis their cooperation in hydrography;
HAVE AGREED as follows:
There is hereby established an International Hydrographic Organisation, hereinafter referred to as the Organisation, the seat of which shall be in Monaco.
The Organisation shall have a consultative and purely technical nature. It shall be the object of the Organisation to bring about :
(a) The coordination of the activities of national hydrographic offices ;
(b) The greatest possible uniformity in nautical charts and documents ;
(c) The adoption of reliable and efficient methods of carrying out and exploiting hydrographic surveys ;
(d) The development of the sciences in the field of hydrography and the techniques employed in descriptive oceanography.
The Members of the Organisation are the Governments Parties to this Convention.
The Organisation shall comprise :
The International Hydrographic Conference, hereinafter referred to as the Conference;
The International Hydrographic Bureau, hereinafter referred to as the Bureau, administered by the Directing Committee.
The functions of the Conference shall be :
(a) To give general directives on the functioning and work of the Organisation ;
(b) To elect the members of the Directing Committee and its President ;
(c) To examine the reports submitted to it by the Bureau ;
(d) To make decisions in respect of all proposals of a technical or administrative nature submitted by the Member Governments or by the Bureau ;
(e) To approve the budget by a majority of two thirds of the Member Governments represented at the Conference ;
(f) To adopt, by a two thirds majority of the Member Governments, amendments to the General Regulations and Financial Regulations ;
(g) To adopt, by the majority prescribed in the preceding paragraph, any other particular regulations that may prove to be necessary, notably on the status of the directors and staff of the Bureau.
1. The Conference shall be composed of representatives of the Member Governments. It shall meet in ordinary session every five years. An extraordinary session of the Conference may be held at the request of a Member Government or of the Bureau, subject to approval by the majority of the Member Governments.
2. The Conference shall be convened by the Bureau on at least six months' notice. A provisional agenda shall be submitted with the notice.
3. The Conference shall elect its President and Vice-President.
4. Each Member Government shall have one vote. However, for the voting on the questions referred to in Article V (b), each Member Government shall have a number of votes determined by a scale established in relation to the tonnage of its fleets.
5. Conference decisions shall be taken by a simple majority of the Member Governments represented at the Conference, except where this Convention provides otherwise. When voting for or against is evenly divided, the President of the Conference shall be empowered to make a decision. In the case of resolutions to be inserted in the Repertory of Technical Resolutions, the majority shall in any event include the affirmative votes of not less than one third of the Member Governments.
6. Between sessions of the Conference the Bureau may consult the Member Governments by correspondence on questions concerning the technical functioning of the Organisation. The voting procedure shall conform to that provided for in paragraph 5 of this Article, the majority being calculated in this case on the basis of the total membership of the Organisation.
7. The Conference shall constitute its own Committees, including the Finance Committee referred to in Article VII. ARTICLE VII
1. The supervision of the financial administration of the Organisation shall be exercised by a Finance Committee on which each Member Government may be represented by one delegate.
2. The Committee shall meet during sessions of the Conference. It may meet in extraordinary session.
For the fulfilment of the objects defined in Article II it shall be the responsibility of the Bureau, in particular :
(a) To bring about a close and permanent association between national hydrographic offices ;
(b) To study any matters relating to hydrography and the allied sciences and techniques, and to collect the necessary papers ;
(c) To further the exchange of nautical charts and documents between hydrographic offices of Member Governments ;
(d) To circulate the appropriate documents;
(e) To tender guidance and advice upon request, in particular to countries engaged in setting up or expanding their hydrographic service;
(f) To encourage coordination of hydrographic surveys with relevant oceanographic activities ;
(g) To extend and facilitate the application of oceanographic knowledge for the benefit of navigators ;
(h) To cooperate with international organisations and scientific institutions which have related objectives.
The Bureau shall be composed of the Directing Committee and the technical and administrative staff required by the Organisation.
1. The Directing Committee shall administer the Bureau in accordance with the provisions of this Convention and the Regulations and with directives given by the Conference.
2. The Directing Committee shall be composed of three members of different nationality elected by the Conference, which shall further elect one of them to fill the office of President of the Committee. The term of office of the Directing Committee shall be five years. If a post of director falls vacant during the period between two Conferences, a by-election may be held by correspondence as provided for in the General Regulations.
3. The President of the Directing Committee shall represent the Organisation.
The functioning of the Organization shall be set forth in detail in the General Regulations and Financial Regulations, which are annexed to this Convention but do not form an integral part thereof.
The official languages of the Organisation shall be English and French.
The Organisation shall have juridical personality. In the territory of each of its Members it shall enjoy, subject to agreement with the Member Government concerned, such privileges and immunities as may be necessary for the exercise of its functions and the fulfilment of its object.
The expenses necessary for the functioning of the Organisation shall be met :
(a) From the ordinary annual contributions of Member Governments in accordance with a scale based on the tonnage of their fleets ;
(b) From donations, bequests, subventions and other sources, with the approval of the Finance Committee.
Any Member Government which is two years in arrears in its contributions shall be denied all rights and benefits conferred on Member Governments by the Convention and the Regulations until such time as the outstanding contributions have been paid.
The budget of the Organisation shall be drafted by the Directing Committee, studied by the Finance Committee and approved by the Conference.
Any dispute concerning the interpretation or application of this Convention which is not settled by negotiation or by the good offices of the Directing Committee shall, at the request of one of the parties to the dispute, be referred to an arbitrator designated by the President of the International Court of Justice.
1. This Convention shall be open in Monaco on 3 May 1967, and subsequently at the Legation of the Principality of Monaco in Paris from 1 June until 31 December 1967, for signature by any Government which participates in the work of the Bureau on 3 May 1967. 2. The Governments referred to in paragraph 1 above may become Parties to the present Convention :
(a) By signature without reservation as to ratification or approval, or
(b) By signature subject to ratification or approval and the subsequent deposit of an instrument of ratification or approval.
3. Instruments of ratification or approval shall be handed to the Legation of the Principality of Monaco in Paris to be deposited in the Archives of the Government of the Principality of Monaco.
4. The Government of the Principality of Monaco shall inform the Governments referred to in paragraph 1 above, and the President of the Directing Committee, of each signature and of each deposit of an instrument of ratification or approval.
1. This Convention shall enter into force three months after the date on which twenty-eight Governments have become Parties in accordance with the provisions of Article XVIII, paragraph 2. 2. The Government of the Principality of Monaco shall notify this date to all signatory Governments and the President of the Directing Committee.
After it has entered into force this Convention shall be open for accession by the Government of any maritime state which applies to the Government of the Principality of Monaco specifying the tonnage of its fleets, and whose admission is approved by two thirds of the Member Governments. Such approval shall be notified by the Government of the Principality of Monaco to the Government concerned. The Convention shall enter into force for that Government on the date on which it has deposited its instrument of accession with the Government of the Principality of Monaco which shall inform the Member Governments and the President of the Directing Committee.
1. Any Contracting Party may propose amendments to this Convention.
2. Proposals of amendment shall be considered by the Conference and decided upon by a majority of two thirds of the Member Governments represented at the Conference. When a proposed amendment has been approved by the Conference, the President of the Directing Committee shall request the Government of the Principality of Monaco to submit it to all Contracting Parties.
3. The amendment shall enter into force for all Contracting Parties three months after notifications of approval by two thirds of the Contracting Parties have been received by the Government of the Principality of Monaco. The latter shall inform the Contracting Parties and the President of the Directing Committee of the fact, specifying the date of entry into force of the amendment.
1. Upon expiration of a period of five years after its entry into force, this Convention may be denounced by any Contracting Party by giving at least one year's notice, in a notification addressed to the Government of the Principality of Monaco. The denunciation shall take effect upon 1 January next following the expiration of the notice and shall involve the abandonment by the Government concerned of all rights and benefits of membership in the Organisation.
2. The Government of the Principality of Monaco shall inform the Contracting Parties and the President of the Directing Committee of any notification of denunciation it receives.
After the present Convention enters into force it shall be registered by the Government of the Principality of Monaco with the Secretariat of the United Nations in accordance with Article 102 of its Charter.
IN WITNESS WHEREOF the undersigned, duly authorized thereto, have signed this Convention.
DONE at Monaco on the third day of May nineteen hundred and sixty-seven, in a single copy in the English and French languages, each text being equally authentic, which shall be deposited in the Archives of the Government of the Principality of Monaco, which shall transmit certified copies thereof to all signatory and acceding Governments and to the President of the Directing Committee.
G E N E R A L R E G U L A T I O N S
The Organisation is a consultative agency. It has no authority over the hydrographic offices of the Governments Parties to the Convention.
The activities of the Organisation are of a scientific or technical nature and shall not include matters involving questions of international policy.
INTERNATIONAL HYDROGRAPHIC CONFERENCE ARTICLE 3
The International Hydrographic Conference shall meet in ordinary session every five years at the seat of the Organisation at a date fixed at the close of the previous session.
The International Hydrographic Conference shall be prepared and organised by the Bureau.
Each Member Government may be represented at the Conference by one or more delegates, one of whom should preferably be the head of the national hydrographic office. Travelling and hotel expenses of delegates shall be defrayed by their respective Governments.
The Directing Committee shall be authorized to invite observers from:
(a) Governments that are not Parties to the Convention: one or two observers each, if proposed by a Member Government or the Directing Committee and subject to approval by two thirds of the Member Governments.
(b) International organisations whose activities are connected with those of the Bureau: one or exceptionally two observers each. A list of such organisations shall be notified by the Directing Committee to Member Governments in advance, so that they may have opportunity to raise objections or suggest additions.
(c) National organisations of Member Governments which have had or are likely to have occasion to collaborate with the Bureau, under the conditions prescribed in the preceding paragraph.
The working languages of the Conference shall be English, French and Spanish.
(a) The Conference shall examine the reports of the Bureau on its work since the previous Conference. These reports shall be submitted to Member Governments by the Bureau at least two months before the Conference.
(b) Committees shall be designated to study the reports. The committees' conclusions shall be submitted to the appropriate plenary session of the Conference.
(a) Twelve months before the opening of the Conference, the Bureau shall invite representatives of Member Governments to submit the proposals that they wish to discuss at the Conference. At least eight months before the Conference these proposals, as well as those submitted by the Bureau, shall be circulated to all Member Governments.
(b) Proposals submitted after that date shall be accepted only if they are signed by representatives of at least three Member Governments.
(c) Proposals may also be submitted during the Conference. They must be signed by three delegations and submitted to the President of the Conference; they may not be discussed less than twenty-four hours after being officially announced.
(a) Unless the ordinary International Hydrographic Conference has specifically decided otherwise, the foregoing rules of procedure shall apply to extraordinary sessions.
(b) Government delegates to extraordinary sessions shall be chosen as far as possible in the light of the questions submitted for consideration.
FINANCE COMMITTEE ARTICLE 11
(a) Between conferences, the Finance Committee may meet in extraordinary session on the request of three Governments or of the Directing Committee. The Directing Committee may also consult the Finance Committee by correspondence.
(b) Dates of meetings of the Finance Committee shall be fixed by its Chairman in arrangement with the Directing Committee.
(c) The Chairman of the Finance Committee shall be elected for five years by the Conference.
During its ordinary session, the Committee shall:
examine and approve the administrative accounts for the preceding financial period,
examine the budget for the coming financial period and submit it to the Conference.
The Committee shall take decisions by a majority of two thirds of the Members present. Each delegate shall have one vote.
The accounts shall be audited annually by an external auditor designated by the Committee.
INTERNATIONAL HYDROGRAPHIC BUREAU ARTICLE 15
In accordance with the provisions of article VIII of the Convention, the Bureau shall undertake the scientific and technical activities necessary for the attainment of the objectives of the Organisation.
For its relations with the Bureau, each Member Government shall designate an official representative, perferably the head of its hydrographic office.
The Bureau shall keep in close communication with the hydrographic offices of Member Governments. It may also correspond with related scientific organisations of Member Governments, provided that it informs the official representative of the Government concerned (article 16 above). Furthermore it may correspond with similar bodies of other Governments and with international organisations.
The Bureau shall bring to the notice of the hydrographic or other competent offices of the Member Governments any hydrographic work of an international character and problems of general interest that it might be useful to study or to undertake. It shall strive for the solution of such problems or the undertaking of such work by seeking the necessary collaboration between Member Governments.
To enable the Bureau to achieve its purpose, the hydrographic offices of Member Governments shall forward copies of their new publications and new editions of their charts, as well as works or documents published by them or by other offices in their countries which may be of interest.
The Bureau shall satisfy as far as possible all requests from representatives of Member Governments for information or advice related to its work. Matters which can be dealt with directly between two national hydrographic offices should not normally be referred to the Bureau.
The Bureau shall issue and distribute the publications referred to in articles 32 to 35 and any other documents requested by the Conference.
In their communications with the Bureau, representatives of Member Governments may use languages other than the official languages of the Organisation, but the Bureau shall not be held responsible for any delay or misinterpretation which may ensue.
DIRECTING COMMITTEE ARTICLE 23
(a) The Directing Committee shall administer the Bureau in accordance with the provisions of the Convention and the Regulations and with directives given by the Conference.
(b) It shall be responsible for the carrying out by the Bureau of the scientific and technical assignments entrusted to it.
In the period between two Conferences, should no appropriate provision be made in the Convention or the Regulations, the Committee shall make any administrative or technical decisions which may be necessary, with the reservation that they be referred to the next Conference.
(a) If the Committee considers that any question should be referred to the Member Governments for solution, it shall send a circular letter to their representatives, in accordance with article VI (6) of the Convention, requesting them to notify the Bureau of the opinion of their respective Governments.
(b) When voting for or against is evenly divided, the question shall be deferred to the next Conference.
If circumstances preclude observation of the procedure prescribed in the Regulations, the Committee shall make the necessary decisions and give Member Governments an immediate account of the fact.
(a) The directors shall be elected for a period of five years, in accordance with articles 36 to 47. (b) The directors shall be eligible for re-election for a second five-year period.
(c) A candidate must be less than sixty-six years old in the year of his election or re-election.
(d) When a director is elected to fill a vacancy occurring between Conferences, his term of office shall end at the same time as his predecessor's would have done had he retained the post.
The duties of the Directing Committee shall terminate on the last day of the third month following that in which the new Directing Committee has been elected.
A director who has been incapacitated for duty for six consecutive months, or otherwise for an aggregate of twelve months, during his term of office shall automatically cease to be a director.
Each director shall have particular responsibility for one or more branches of the work of the Bureau, but the Committee shall deliberate on all important questions. If only two directors attend a meeting of the Committee and a decision cannot be postponed until a full meeting, the view of the President or the acting President shall prevail.
The staff of the Bureau shall be under the control of the Directing Committee. It shall consist of technical and administrative assistance and employees. The staff shall be appointed by the Committee as necessary.
PUBLICATIONS ARTICLE 32
At the beginning of each year the Bureau shall publish a report on its activities.
(a) The Bureau shall issue a Yearbook giving all necessary information on the hydrographic offices of the Member Governments and, insofar as such information can be obtained, on those of other Governments.
(b) The Yearbook shall include the addresses of the official representatives designated in accordance with Article 16, and the following information:
ii (i) A list of Governments which have participated in the work of the Bureau between the date of its creation and the date of entry into force of the Convention.
i (ii) A list of Member Governments.
(iii) A list of Governments which have denounced the Convention pursuant to Article XXII. (iv) A table of tonnages of Member Government's fleets.
i (v) A table showing the shares, contributions and number of votes of the Member Governments.
(a) The Bureau shall issue two periodical publications: the International Hydrographic Review and the International Hydrographic Bulletin.
(b) The International Hydrographic Review shall contain articles on hydrography and allied sciences and techniques, and on any other subjects of general interest to the Organisation and to the various hydrographic offices.
(c) The International Hydrographic Bulletin shall appear more frequently than the Review, and shall contain matters of the moment and information of a temporary or urgent nature. This publication shall also contain information on work carried out and projected by Members.
The Bureau shall issue special publications on technical subjects of interest to hydrographic offices.
ELECTIONS ARTICLE 36
The directors shall be elected by the Conference in accordance with the provisions of Articles V (b), VI (4) and X (2) of the Convention. The election shall be held by secret ballot at the end of the Conference.
(a) For the election of the directors, each Member Government shall have two votes; those Governments which have 100 000 tons of shipping or more shall have supplementary votes in accordance with the following scale:
|Gross tonnage||Supplementary Votes|
|100 000 - 499,999||1|
|8,000,000- and above||4|
(b) The estimates of tonnage shall be made in accordance with article 5 of the Financial Regulations.
Each Member Government may nominate one or more candidates who may be of the nationality of any Contracting Party. If possible, nominations should reach the Bureau at least three months before the Conference. The list of candidates shall be closed ten days prior to the opening of the Conference.
Every candidate should have had considerable sea experience and have extensive knowledge of practical hydrography and navigation. In the elections, the technical and administrative ability only of the candidates should be taken into consideration. No particular rank or other standing is required of them.
Every nomination shall be accompanied by a note giving the candidate's qualifications for the position. To facilitate comparison of the candidates' qualifications the statements of service shall be compiled in a uniform manner as follows:
3. Date of birth.
4. Titles and decorations.
Education and Promotions
5. Education (periods, including specialised or special qualifications).
6. Languages (speaking and reading knowledge).
8. Hydrographic service.
(a) Sea service (periods and posts).
(b) Shore service (periods and posts).
9. Non-hydrographic service.
(a) Sea service (periods and posts).
(b) Shore service (periods and posts).
11. Research work and awards.
12. Scientific societies (member of, past and present).
(Signature of candidate and of forwarding authority)
(a) The names of the candidates, with the statements of service, shall be published by the Directing Committee as soon as they are received.
(b) The Bureau shall collate the lists of names submitted and present them, together with the statements of service, to each delegation at the opening of the Conference.
(a) To register their votes for electing the members of the Directing Committee, the delegations shall inscribe on a number of voting papers equal to the number of votes to which each is entitled the names of only those three candidates whom they wish to elect.
(b) The three candidates inscribed on each of the voting papers must be of different nationality.
(c) Any voting paper not completed in strict accordance with paragraphs (a) and (b) shall be nullified.
(a) The three candidates of different nationality receiving the largest number of votes shall be considered elected.
(b) In the event of two or more candidates receiving an equal number of votes making it impossible to fill the three posts under the conditions prescribed in the preceding paragraph, a new ballot shall be held to determine the relative positions only of those candidates who obtained the same number of votes.
(a) When the three directors have been elected, a separate ballot shall be held to elect one of them as President of the Directing Committee. For this purpose, delegations shall inscribe on their allotted number of voting papers the name of the director they wish to make President.
(b) The number of votes actually received by each director shall determine the order in which they may be called upon to replace the President elected.
(c) In the case of a tie, a second ballot shall be held to determine the relative positions of the directors who obtained the same number of votes.
When voting has been completed, the President of the Conference shall invite the newly-elected directors to take up their duties on the first day of the fourth month following the month of their election.
(a) If a post of director falls vacant during the period between two Conferences and more than two years before the next Conference is due to meet, the Directing Committee shall conduct a bye-election by correspondence to fill the vacancy.
(b) In such a case, the Bureau shall invite Member Governments to send lists of candidates in accordance with articles 38 to 40. On receipt of these lists the election shall be held observing a procedure closely modelled on that described in articles 41 to 43. (c) On completion of the above-mentioned procedure, the Committee shall immediately notify Member Governments of the result of the ballot and invite the director elected to take up his duties.
A director elected to fill a vacancy shall take third place among the directors.
F I N A N C I A L R E G U L A T I O N S
The financial administration of the Bureau shall be effected in accordance with the provisions of articles V, VII, XIV and XVI of the Convention and Articles 11 to 14 of the General Regulations.
ORDINARY BUDGET ARTICLE 2
The budget shall be established for five years and calculated on the basis of the gold franc adopted by the International Monetary Convention of 1885; namely, 1 gold franc = 0.290 322 58 gr. or 0.009 334 086 5 ounces troy of fine gold.
The financial year of the Bureau shall coincide with the Gregorian calendar year.
Any balancing of income and expenditure shall be prohibited in the presenting of the budget.
The annual contributions of Governments Parties to the Convention shall be based on the standard of the gold franc as defined in article 2 and shall be paid into the Bureau's bank accounts. Such contributions shall be fixed by the following rules :
Each Government shall subscribe two shares of 2 000 gold francs each ;
Those Governments which have 100 000 gross tons of shipping or more shall contribute supplementary shares of the same value in accordance with the following scale :
VERSION(8), COLUMNS(3), DIMENSION(TM), COLWIDTHS(209753,1133475,419531), KEEP(OFF), HEADERS(1), ALIGN(LT),
Gross Tonnage Supplementary Shares (2 000 gold francs each)
100 000 - 249 999 1
250 000 - 454 999 2
455 000 - 719 999 3
720 000 - 1 049 999 4
1 050 000 - 1 449 999 5
1 450 000 - 1 924 999 6
1 925 000 -2 479 999 7
2 480 000 - 3 119 999 8
3 120 000 -3 849 999 9
3 850 000 - 4 674 999 10
4 675 000 - 5 599 999 11
5 600 000 - 6 629 999 12
6 630 000 - 7 769 999 13
7 770 000 - 9 024 999 14
9 025 000 - 10 399 999 15
10 400 000 -11 899 999 16
11 900 000 - 13 529 999 17
13 530 000 - 15 294 999 18
15 295 000 - 17 199 999 19
17 200 000 - 19 249 999 20
19 250 000 -21 449 999 21
21 450 000 -23 804 999 22
23 805 000 -26 319 999 23
26 320 000 - 28 999 999 24
29 000 000 - and above 25 (max.)
In application of the Convention and its Regulations, the tonnage figures of the Member Governments shall be obtained by adding to 6/7 of the displacement tonnage of ships of war the gross tonnage of all other vessels exceeding 100 tons.
The table of tonnage determining the contributions of Governments shall be brought up to date by the Directing Committee before each ordinary Conference. Twelve months before the Conference, the Bureau shall ask Governments to supply their tonnage figures as of 1 January of the year preceding that of the Conference. Six months before the Conference the Bureau shall distribute to Governments a revised table of tonnages.
The table of tonnages and that of shares, contributions and votes shall be submitted to the Conference for approval, and shall enter into force on 1 January of the year following that of the Conference. Except as provided for in paragraphs (c) and (d) below, these tables shall remain in force until 31 December of the year of the subsequent Conference.
When a Government desires to accede to the Convention, it shall declare the amount of tonnage of its fleets. The Directing Committee shall enter this amount in the table of tonnages as soon as accession becomes effective.
A Government wishing to amend its tonnage figure as it appears in the table of tonnages must give notice of the amended tonnage at least 6 months before the start of the next financial year.
The Principality of Monaco shall enjoy special treatment. In consideration of the fact that it provides the Bureau with premises free of charge, it shall not pay any contribution but shall retain its right of vote.
The Directing Committee shall draw up the estimated budget and forward it to the Member Governments for examination by the Finance Committee at least three months in advance of the Finance Committee's Session.
The Directing Committee shall carry the budget into effect. Subject to the provisions of article 11, the Directing Committee shall ensure that expenditure and commitments conform with the budgetary provisions.
Transfers of credit from one chapter to another shall require authorization by the Finance Committee.
After the close of the financial period corresponding to a budget, no further financial obligations under it may be incurred. Outstanding obligations may be met for a further period of three months.
TREASURY - WORKING CAPITAL ARTICLE 12
All Bureau funds shall be under the control of the Directing Committee. No expenditure exceeding 1 000 gold francs may be incurred without the prior approval of one of the members of the Directing Committee. Payments exceeding 10 000 gold francs require the prior approval of the full Committee.
Governments' annual contributions to the ordinary budget as specified in Article 4 shall be due on 1 January of the corresponding financial year. Payment must be punctual.
The rate of exchange to be applied is that on the date of dispatch of the contribution ; notice of such date must be promptly given to the Bureau.
A Government acceding to the Convention shall be liable to pay its contribution for that year only if its accession takes effect before 1 July. If its accession takes effect on or after that date it shall be liable only for half that contribution.
Outstanding contributions shall be shown in a table annexed to the report on financial administration which is submitted to the Finance Committee by the Directing Committee.
The suspension of the rights of a Member Government pursuant to the provisions of article XV of the Convention shall be notified by the Directing Committee to the Government concerned on or shortly after 1 July of the year in which a third annual contribution would be due. Any Member Government thus deprived of its rights of membership shall remain obligated to the Bureau for the two years' contributions outstanding at the time of suspension.
Any Member Government which pays only part of its contribution shall be given two years in which to make good the deficit, starting from the first notice given by the Bureau. At the end of this period its rights and benefits of membership shall be suspended until the balance due is paid.
The suspension of rights under the term of paragraph (a) above shall become effective as of 1 July of the year in which the two-year period expires.
To ensure the financial stability of the Bureau, and to avoid any treasury difficulties, the Bureau shall have at its disposal a working capital, the amount of which shall correspond, at the beginning of each year, to not less than half the total annual contributions of Member Governments.
RESERVE FUND ARTICLE 19
The Bureau shall have at its disposal a reserve fund, the amount of which shall be fixed by the Conference. This fund is exclusively designed to enable the Organisation to meet extraordinary expenditure. It shall only be used in exceptional circumstances.
CONTROL ARTICLE 20
Every year the Directing Committee shall submit to the Member Governments a report on the financial administration over the past financial year. At the same time, the Directing Committee shall give information on the value of the movable and immovable property of the Organisation.
The external auditor designated under the terms of article 14 of the General Regulations shall ensure that expenditures are appropriate and conform to the directives given by the Conference and that they are correctly entered into the books. Such auditing may be carried out at any time.
DISSOLUTION ARTICLE 22
In the event of dissolution, the balance of the accounts of the Organisation shall be divided amongst the Governments which are still Parties to the Convention on the day when the latter ceases to have effect. Any credit balance shall be divided amongst these Governments in proportion to the total amount of their contributions since 1921. Any debit balance shall be divided amongst these Governments in proportion to their last annual contribution.